1.07

Items Requiring Action by the Board.

The purpose of this policy section is to assist the presidents in identifying the various matters which are to be presented for formal action by the Board. Each proposed Board action is to be presented in the following agenda item format and sent in a timely manner to the Board and Executive Secretary in advance of the scheduled Board meeting. Categories which are shown in italics are presented as information and do not anticipate the need for action by the Board.

On occasion, the Board has adopted and may in the future adopt various policies which require action by the Board. The Oklahoma State Regents for Higher Education (OSRHE) have also adopted policies which require Board action before submission to the OSRHE. In addition to those required actions, the Board expects the presidents of all institutions to present to the Board for information or action anything that they consider to be significant enough to their institutions that awareness or action is required by the Board. The following topics under each category are intended to be broad and non-prescriptive. However, they are also intended to place the responsibility on the presidents to keep the Board informed of essential and sensitive issues while obtaining Board approval for only those issues requiring Board action.

A.

General Information/Reports Requiring No Action by the Board

B.

Memorial Resolutions

Resolutions of appreciation

C.

Policy and Operational Procedures

Institutional affirmative action plans

Institutional procedures for granting tenure

Faculty and staff handbooks and modifications thereto

Consortium agreements

Honorary/incentive awards programs

Awarding of honorary degrees

Change in institutional work schedules and/or hours of operation

Institutional mission statements

Benefit and retirement plans

Special fees and modifications thereof

Requests to waive Board Rules and/or Board Policy

Board-approved institutional policies and revisions thereto (See Policy Statement 1.08)

Official seals for colleges/universities

Salary programs

D.

Personnel Actions

Personnel actions consistent with Policy Statements 3.01, 3.08 and 3.09

Position description for major administrative personnel (See Policy Statement 3.01)

E.

Instructional Programs

New courses

New instructional programs

Curricular and degree modifications

Off-campus course offerings

New degree programs and termination of degree programs

Report of program reviews

Instructional contracts with outside entities

F.

Budgetary Actions

Annual operating budgets

Budget revisions which significantly impact E&G, Part I; E&G, Part II; and Auxiliary Enterprises

G.

Other Business and Financial Matters

Acceptance of gifts of real property to the institution

Acceptance of foundation projects

Authorization to negotiate/advertise for sale of real property

Sale of real property

Authorization to advertise for mineral leases

Mineral leases

Lease agreements requiring Board approval (See Board Rule 30:10-1-2)

Purchase of real property

All actions related to sale of revenue bonds (selection of financial advisor and bond legal counsel, sale of revenue bonds, selection of trustee bank, etc.)

All actions related to the defeasance of revenue bonds

Naming/renaming buildings and other facilities

Self-insurance programs

Distribution of group life surplus

Disclaiming interests in estates

Revisions to campus master plans

Commission of peace officers

Revocation of peace officer commissions

Change in building function

Discontinuance of student loan funds

H.

Contractual Agreements (other than construction and renovation)

Contracts with alumni associations and institutional foundations

Contracts with outside agencies (fund-raising, physical plant, food service, bookstore, etc.)

Extension/revision of existing contracts

Service/maintenance contracts in excess of the institution's Board approval limit

Clinical affiliation agreements and memorandums of understanding

Granting, termination, or abandonment of easements

I.

New Construction or Renovation of Facilities

Initiation of construction project and appropriation

Begin architectural/engineering consultant selection process, selection of architect/engineer, approval of detailed design, etc. (See Board Rule 30:10-1-8)

Award construction contract

Increase in project scope

Construction/renovation projects in excess of the institution's Board approval limit

Purchases/renovations to presidents' residences

Extension of time of award of contract

Rejection of bids

Removal of existing structures

Revision of funding for construction projects

J.

Purchase Requests

(See Board Rule 30:10-1-2)

K.

Student Services/Activities

Change in visitation hours

New student fees and modifications thereto

Room and board rates

Change in dormitory living concepts

Student rights and responsibilities statements and modifications thereto (See Policy Statement 1.09)

L.

New Business Unforeseen At Time Agenda Was Posted

M.

Other Informational Matters Not Requiring Action of the Board

Out-of-state/out-of-continental-U.S. travel summaries (See Policy Statement 2.15)

Construction change orders (See Board Rule 30:10-1-9)